Responsive recruiter

Benefits:

401(k)
401(k) matching
Competitive salary
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Parental leave
Training & development
Tuition assistance

Title: Executive Assistant

Location: Sarasota, FL

Position Overview:

The Executive Assistant’s primary function is to perform the clerical and administrative support functions related to auditing, accounting, tax, and other client services as directed by those professional staff members responsible for service completion. Performance is evaluated based on quality and accuracy of work.

Essential Functions:

Types and writes letters, memos, and other correspondence.
In XCM:
- Tracks and updates status of tax returns and extensions.
- Adds and deletes clients and client services.
- Performs maintenance to software (moves services, extends returns, etc.).
- Prepares weekly and monthly reports to track employee inventory, tasks due and/or completed, etc.
Conducts research and compiles/prepares information as requested.
Participates in new client meetings (as requested), sets up new client information, and maintains data for accuracy.
Reviews work from Processing Department, and checks iChannel for scanning accuracy.
Maintains checkbooks and bill paying services as requested.
Prepares draft billings for Bill Manager review and produces and mails invoices to client.
Assists Shareholder/Manager with overall organization including such things as entering daily time, tracking CPE, scanning documents to iChannel, etc.
Performs clerical duties, which may include but not be limited to, sorting mail, screening calls, greeting visitors, backing up receptionist as needed, etc.
Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, provides directions, and records minutes (if necessary).
Coordinates or assists in the coordination of marketing projects and events.
Provides support with Federal and State extensions, as needed.

Other Functions:

Develops an understanding of and adheres to Firm policies and procedures including (as appropriate) Firm’s Quality Control document.
Pursues training and upgrading of skills, including Firm software and Microsoft Office programs, etc.
Has a basic knowledge and understanding of the services and products offered by the Group.
Performs other duties as may be assigned.

Required Experience and Skills:

Solid knowledge of Word and a good working knowledge of Excel as well as the ability to learn other programs including data base, e-mail, tax, and calendar software.
Effective verbal and written communication skills.
Conducts self with integrity in a responsible, professional manner and appearance.
Excellent organizational skills and time management skills.

Required Education: High school diploma

Required Experience: 2-4 years administrative experience

Working Requirements:

Travel for meetings with clients or to attend seminars or staff meetings using a personal vehicle is likely.
Occasional overtime is expected throughout the year and heavy overtime is required from January through April.

Kerkering, Barberio & Co. is an Equal Opportunity Employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or other non-merit factors.

We respect each of our employees’ unique abilities and are committed to offering an environment that does not tolerate discrimination or harassment based off any of these characteristics.

Kerkering, Barberio & Co. has been recognized by the Tampa Bay Business Journal as the #7 firm on their 2023 Top Accounting Firms; 2022 Best of SRQ Platinum Winner: Best CPA Firm; Top 300 Firms, MOVE - Best Firm for Women and Equity Leadership 2022; Top 25 Most Generous Workplaces in Sarasota, United Way Suncoast and more.

Kerkering Barberio has three offices: downtown Sarasota, Tampa, and Lakewood Ranch. Our headquarters is in Sarasota, where we have the honor of enjoying in one of Money Magazine’s “Best Small Cities to Live.” As a Firm, we work in a progressive business atmosphere that embraces work/life balance, is on the leading edge of technology and strongly supports the training and advancement of our staff through company paid professional development, paid licenses and professional dues, tuition reimbursement, production bonuses, the opportunity to bank time, and a competitive compensation package.

For individuals who aspire for a career in public accounting, Kerkering Barberio can provide the best of both worlds. Rich with culture, our small-town location is great for a more relaxed lifestyle without forgoing recreational and entertainment value. In addition, the array of services offered by our firm makes us more comparable to a Big Four environment than to the typical local practice, providing greater career growth and diversity. Kerkering Barberio is a unique professional option.

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